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Where to Obtain Vital Records

Birth and death certificates are part of the registration system of North Carolina called the Vital Records Unit. 

When a birth or death occurs in Chatham County, the certificates are filed at the Health Department by our Deputy Registrars. The Deputy Registrars, who are appointed by the Health Director, make sure the certificates are complete, accurate and registered within the time frame that the State has set. Notices of Death are to be filed at the health department within 24 hours of the death.  Death certificates will not be filed without the Notice of Death.  The death and birth certificates are due in our office within five days of a death or a birth. 

Once certificates are deemed to be correct, a copy is made for the Register of Deeds where the document is certified.  You can get copies of these certificates from the Register of Deeds Office at 12 East St, Pittsboro.  You can visit –http://www.chathamnc.org/publichealth- and go to the Register of Deeds section for more information on obtaining a certificate.  Or you can go online and request a certificate at – www.vitalrecords.nc.gov.

If errors are found in the personal information, the funeral home or hospital must request the change on their letterhead before the registrar can correct them.

A copy of the certificate is kept at the Health Department and the original certificates are sent to the State Vital Records twice a month.  For more information, you can contact the Health Department in Siler City  at 919-742-5641 or in Pittsboro at 919-542-8220.

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